SPBI process flowchart
Applicant cards are sent back to the Fingerprint Unit by SPBI once all the money received for these cards is logged in.
All the applicant cards are individually examined to determine if they should be rejected for quality issues. Examples of quality issues include but are not limited to: smudging, out of sequence, duplicated fingers, one hand taken twice, etc.
If a card is rejected, the examiner stamps the card, fills out a rejection slip and then those cards are given to the Supervisor to enter into the reject log. Once the card is logged in, it is mailed back to the submitting agency so the applicant can be re-printed. (It should be noted here that this sometimes is repeated for one applicant card due to the fact that at times the re-submitted fingerprints are worse than the originals)
If the fingerprint card is accepted it gets placed in its proper category to be scanned into the AFIS for data entry.
The card is then scanned into AFIS within a bunch of 20 and placed in a box to wait for an examiner to sign out the bunch and enter the demographic information into AFIS.
While the examiner is waiting for the FBI results, the State results are completed. This requires the examiner to go search through the transaction numbers and manually write the numbers, either criminal or applicant, on the fingerprint card.
The examiner must then enter the POST PROCESSING page in AFIS and check the FBI results to find if the submission has an FBI number, if it rejected for quality issues at the FBI or if there was a no record at the FBI.
If the submission has an FBI number, that number is written in the top left corner of the applicant card and the card and photocopy is sent over to SPBI for completion.
If the submission rejects at the FBI, a copy of the FBI rejection sheet is printed and attached to a copy of the card along with a notice from this office requiring the applicant to be re-fingerprinted and to re-submit the entire package. This submission is then mailed back to the submitting agency.
If the submission does not match anything in the FBI database we receive an electronic response from the FBI and then the examiner must sort through these FBI No Record responses and attach them to the corresponding transaction. Once completed, the submission will be placed in a box for SPBI to complete their process before sending out the response.
For both applicant processes it should be noted that there are many times that when SPBI completes their process, the applicant card comes back to fingerprints because a duplicate may have been found. This unit then verifies the duplicate and updates AFIS as needed and sends the applicant back over to SPBI.